Constitution
ARTICLE ONE - NAME
The organization shall be known as the Niagara Squash Racquets Association
or the Niagara Region of Squash Ontario, hereinafter referred to as the Association
or the N.S.R.A.
ARTICLE TWO - PURPOSE
The purpose of the Association shall be to collectively organize and support
players and organizations involved in the sport of squash throughout the Regional
Municipality Of Niagara.
ARTICLE THREE - AIMS AND OBJECTIVES
1. To promote the game of squash.
2. To organize league play
for competition in the Niagara Region.
3. To sponsor squash programs
other than league play, example: clinics, exhibition matches, tournaments, etc.
4. To develop and conduct a
junior development program.
5. To publicize the sport of
squash.
6. To provide liaison amongst players and organizations in the Niagara
Region.
7. To provide services of a
co-ordinating and recording body.
8. To work in harmony with
Squash Ontario and all other governing bodies or agencies.
ARTICLE FOUR - MEMBERSHIP
The Membership shall be comprised of all squash-playing members in good standing
of clubs and organizations, who are in turn members in good standing of Squash
Ontario. Such clubs are hereinafter referred to as ‘Member-Clubs’.
ARTICLE FIVE - OFFICERS
The officers of the Association shall be President,
Past President, Vice-President, Secretary,
Treasurer and Junior Development Chair.
ARTICLE SIX - BOARD OF DIRECTORS
1. The Board of Directors shall be responsible for the administration
of the affairs of the Association. The Board of Directors shall consist of the
President, Past President, Vice-President, Secretary,
Treasurer, and Junior Development Chair and six (6) other members, all of whom are elected at each annual meeting.
2. The Board of Directors shall
have power to fill vacancies occurring in its membership prior to the next annual
general meeting.
3. The Board of Directors shall continue in office until the next election.
4. Five members present shall
constitute a quorum at any properly called Board of Directors meeting.
ARTICLE SEVEN - ELECTION AND VOTING
1. Prior to the annual general meeting the Past-President, as Nominations
Chairperson, shall prepare a slate of officers and directors and shall submit
these names to the membership at the annual general meeting. At the time of
voting, nominations may be accepted from the floor. Such floor-nominees must
be present or must have indicated in writing to the meeting that they are prepared
to accept such nomination.
2. On resolution and other questions, open voting shall prevail unless
a ballot is requested.
3. In the event of a constitutional
change or any major issue for which prior notice of vote is posted, each member
shall be entitled to vote by proxy.
4. At the annual general meeting or any duly called general membership
meeting, each Member-Club shall have a number of votes equal to the number
of paid up squash courts, (to the Corporation of Squash Ontario), as at the last
date of the month-end prior to the meeting date.
5. A quorum at the annual general
meeting and any general meeting shall consist of not less than two members present
in person and entitled to vote at least 25% of the total number of votes eligible
to be cast at such meeting.
ARTICLE EIGHT - COMMITTEES
1. At the first Board of Directors
meeting following the annual general meeting the board shall appoint members for
the following positions:
a) Rules Committy Chair;
a) Webmaster;
b) Schedule Management;
c) Directory Editor;
2. Additional committees, as required, may
be created by the Board of Directors under the terms of reference to be
established by the Board and for any determined period of time, but not
extending beyond their tenure of office.
3. Each committee is to be chaired by
a member of the Board of Directors.
4. Reports of committees shall be
effective only upon approval or amendment by the members in session.
5. The chairperson of any committee
shall have the power to add to the number of members of the committee as he
or she sees fit. Members of Committees shall be members of the N.S.R.A.
ARTICLE NINE - MEETINGS
1. The Association shall hold
an annual general meeting within thirty days of the end of the Association’s
fiscal year end. The time and place shall be determined at the previous annual
general meeting, or failing this, by the Board of Directors.
2. Additional general membership
meetings shall be called by the President from time to time, as required.
3. Board of Directors meetings
shall be held on a monthly or regular basis throughout the year.
4. Notice of any general membership
meeting shall be provided to all Member-Clubs for posting, at least ten days
prior to the date, of such meeting.
5. Should the President fail
to call a meeting deemed essential by certain embers, three or more members
may call a meeting by serving notice of said meeting to the Secretary at least
fifteen days prior to the meeting date. The Secretary shall provide notice
of such a meeting to member-clubs for posting in the usual manner.
ARTICLE TEN - DUTIES OF OFFICERS
The duties of the officers of the Association shall be as follows:
President (or the Vice-President in his absence):
(a) Chair of the Board of Directors and all membership
meetings;
(b) Liaison with the member clubs of the Association;
(c) Attendance at committee meetings as required;
(d) Signing of banking and other documents;
(e) With the Secretary, the
preparation of all meeting agendas.
Past President:
(a) Advisor/Stand-in for President and Vice-President;
(b) Chair for any committees as required by the President.
Vice-President:
(a) Assistant to the President;
(b) Duties of the President in his absence;
(c) Signing of banking and other
documents.
Secretary:
(a) Recording of the minutes of Board of Directors and other
membership meetings;
(b) Co-ordination of committee agendas;
(c) With the President, the
preparation and distribution of meeting agendas;
(d) Notification to members
of the Board and general membership of
forthcoming meetings;
(e) Maintain and distribute a complete and up to date
membership roster;
(f) Signing of banking and
other documents.
Treasurer:
(a) Maintain a complete account
of all revenue and expenditures of the Association;
(b) Obtain and record bank statements;
(c) Prepare and report financial statements as required and at
each annual general meeting;
(d) Signing of banking and other
documents.
Junior Development Chair:
Promote the game of squash at the junior level within the region. In particular:
(a) Promote and encourage member-clubs to implement junior
programs;
(b) Assist, as required, member-clubs in the running of junior
tournaments, training camps etc.;
(c) Select and prepare junior players to represent the region
in provincial team and individual events;
(d) Together with the Treasurer,
develop and operate within an approved budget.
Removal of Fixtures
Secretary and Editor
ARTICLE ELEVEN - FEES
1. A league fee shall be levied
on an annual basis against all league-participants, at a rate to be determined
at the annual general meeting.
2. Fees may be changed only
on the recommendation of the Board of Directors and must be approved by a
majority vote of the members present at a duly-called general meeting of the
membership.
3. Special levies may be assessed by the Board
of Directors to cover unusual expenses. Such levies must be approved by
a majority vote of the members present at a duly-called general meeting
of the membership.
ARTICLE TWELVE - SIGNATURES
The official signatures of the Association shall consist of any two of the
President, Vice-President, Secretary or Treasurer. ARTICLE THIRTEEN - FISCAL YEAR
The fiscal year of the Association shall be from May 1st to April 30th of
the following year.
ARTICLE FOURTEEN - ANNUAL GENERAL MEETING, ORDER OF BUSINESS
The order of business at the annual general meeting will be as follows:
1. Calling meeting to order.
2. President’s message.
3. Presentation of previous
year’s minutes of meeting.
4. Secretary’s (if applicable)
and Treasurer’s reports.
5. Communications and/or correspondence,
if applicable.
6. Committee reports.
7. Election of officers.
8. Unfinished business.
9. New business.
10. Adjournment.
ARTICLE FIFTEEN - AMENDMENTS
This constitution, or any of its articles, may be altered or amended at any
annual general meeting or regularly called general membership meeting of the Association. Notice of any proposed amendment must be submitted to the secretary at least twenty
days prior to the date of such meeting and the text of such amendment shall be
provided with the notice of said meeting, for posting by all Member-Clubs. Any
such amendment shall become effective only upon the approval of a majority vote
of accredited voting members present at that meeting.
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